Tool profile
Kahrbon: cost, fit and limits
Kahrbon is a visitor check-in and meetings platform made by Kahrbon, Inc. that runs a lobby kiosk in a tablet browser, lets visitors check in with a one-time QR code on their own phone and exports visit history to CSV.
What to know first
Kahrbon sells through sales-quoted plans as of November 2026, with no public prices, and every new organization starts with a 15-day free trial and no credit card. Setup involves creating a location, turning on the kiosk and inviting the team. The vendor names AI transcription and summaries for its meetings product, but no AI visitor feature appears on the pages opened. EU data centers are offered.
Kahrbon at a glance
| Maker | Kahrbon, Inc., Not stated on the vendor pages |
|---|---|
| Free plan | Free trial only |
| Entry price | Quote only |
| API access | No |
| Category | Best AI Visitor Management Software in 2026, rank 8 of 13 |
| Website | kahrbon.com |
Who Kahrbon is best for
Teams that want to test before talking to sales
The 15-day trial needs no card, and the pricing page describes setting up a location, turning on the kiosk and inviting the team in that period.
Firms that keep records for audits
Visit history exports to CSV, and signatures are kept 7 years and access logs 2 years per the GDPR page, which suits record-keeping routines.
Microsoft 365 and Google Workspace offices
Both suites are listed, with Teams too, so host lookup and notifications can follow the directory, although the Microsoft setup takes a guided process.
Kahrbon plans and pricing
| Plan | Price | What it includes |
|---|---|---|
| 15-day free trial | Free | Set up a location, turn on the kiosk and invite the team; no credit card is required, and every new organization starts here. |
| Sales-quoted plans | Custom quote | Sites and teams are walked through by sales; no price list is published on the pricing page opened. |
| Meetings product | Not stated on the pages opened | Kahrbon names AI transcription and summaries for its meetings product, with exports to Jira and HubSpot; pricing for it is not shown. |
Checked November 2026.
What Kahrbon does
- Lobby kiosk
- The kiosk runs in a tablet browser, so a site can use an existing tablet without installing a dedicated sign-in app, and an administrator turns it on during setup.
- Phone check-in
- Visitors can check in on their own phone with a one-time QR code, which shortens the queue at the kiosk and avoids a shared touch screen.
- Host alerts
- The host receives an e-mail and an in-app alert on arrival, so the person being visited is told without reception having to phone through. Hosts can reply from either place.
- Watchlist matching
- A watchlist is matched by e-mail at check-in, which lets a site flag people it does not want to admit without building a separate screening process.
- Visitor agreements
- Visitors can sign an agreement at check-in, though the page says this works only after setup is complete, so plan the order of configuration. Signed copies are then kept with the visit record.
- Visit history export
- Visit history can be exported to CSV, which gives an administrator a way to keep an offline record or move data to another system. The export covers the full list of recorded visits.
How Kahrbon handles your data
Visitor records are kept on behalf of customers, signatures are kept 7 years and access logs 2 years, according to the GDPR page. AWS and DigitalOcean are named as sub-processors, and EU data centers are offered to customers who need EU residency. No certification is named on the pages opened. The vendor names AI transcription and summaries for meetings, and whether customer data trains any model was not stated.
Where Kahrbon falls short in practice
- No public prices. Plans are quoted by sales, so a buyer cannot compare Kahrbon with the per-location prices printed by other tools until a quote arrives. Ask for a per-site figure early.
- Microsoft 365 setup is long. Connecting Microsoft 365 is a nine-step guided setup that needs admin consent, which may need an IT administrator's time rather than a front desk's. Allow time for that step in a pilot.
- No public API page. Webhooks exist, with two signed endpoints, but no public API page was opened, so teams needing deep integration should ask for documentation. Ask for the webhook payload format.
Works with
Alternatives to Kahrbon
Kahrbon: common questions
Does Kahrbon have a free trial?
Yes. Every new organization starts with a 15-day free trial and no credit card, per the pricing page. During it you set up a location, turn on the kiosk and invite the team. After the trial, plans are quoted through sales.
How long does Kahrbon keep visitor data?
The GDPR page says signatures are kept for 7 years and access logs for 2 years, and that visitor records are held on behalf of customers. Other retention settings were not described on the pages opened, so ask whether administrators can shorten these periods.
Can Kahrbon store data in the EU?
The GDPR page says EU data centers are offered for customers who need EU residency, and it names AWS and DigitalOcean as sub-processors. Whether the EU option is available on every plan was not stated, so confirm before you sign.
Does Kahrbon use AI?
Kahrbon names AI transcription and summaries for its meetings product. No AI visitor feature is named on the pages opened. If your goal is AI at the front desk, ask the vendor whether anything in the sign-in flow uses it.
What does Kahrbon cost?
No prices are published. The pricing page says plans are quoted through sales and that every new organization starts with a 15-day free trial and no credit card. Ask about per-location pricing and hardware before the trial ends. Ask for hardware costs in the same quote.