Software advice
Best AI Visitor Management Software in 2026
AI visitor management software is a sign-in system for offices, schools and factories that records who arrives, tells the host, prints a badge or pass and keeps an evacuation list, sometimes with AI features such as an assistant over workplace data or face matching. It is not an access control system or a door lock, though several products connect to them.
Quick answer
Sign In App ranks first: three published per-site prices, SOC 2 and ISO 27001 listed, and the only named AI Assistant in this group. Greetly suits buyers who want EU hosting at a flat price. Lobbytrack suits small sites that want a free start.
A facilities manager buying visitor sign-in faces a tablet, a printer, a host-notification channel and a privacy question about where faces, signatures and ID scans are stored. The vendors say AI more often than their pages show it. Of thirteen tools read in November 2026, only Sign In App sells a named AI Assistant, and FacilityOS runs an AI layer for mailrooms. Several others offer face matching without calling it AI. This ranking therefore weighs what is checkable: published prices, hosting and retention statements, certifications, hardware costs and how far a plan stretches across sites. We ran no tool, so all feature claims are the vendors' own.
The 13 best AI visitor management software in 2026, ranked
There is no score. Vendors can pay for more visibility on this website, for example a higher place in a ranking or more room on a page. Commercial relationships can also affect which products we feature and how prominently. How we rank.
| # | Tool | Best for | Free plan | Entry price |
|---|---|---|---|---|
| 1 | Sign In App | Offices that want published per-site pricing, evacuation lists and the one AI assistant in this group. | Trial | £415 per site / year |
| 2 | Greetly | Companies that want a flat, published monthly price and a choice between EU and North American hosting. | No | $99 per month, billed yearly (Essential) |
| 3 | Lobbytrack | Small sites that want a free starter plan and a published per-location step to $50 or $100. | Yes | Free (Starter, up to 100 visitors a month) |
| 4 | Vizito | European offices that want low euro pricing, EU hosting, ISO 27001 and wallet-pass check-in. | Trial | €29.95 per month, billed annually (Standard) |
| 5 | Envoy | Teams that want a polished sign-in with access control integrations and a free plan to start. | Yes | Free (Basic, up to 100 entries a month) |
| 6 | FacilityOS | Regulated facilities that need denied-party screening, contractor compliance and published starting prices. | No | Starting at $225 per month (VisitorOS Corporate) |
| 7 | Eptura Visitor | Large multi-site organizations already on the Eptura workplace platform that want access control integration. | No | Quoted |
| 8 | Kahrbon | Teams that want to trial a browser-based lobby kiosk, with EU data centers available. | Trial | Quoted |
| 9 | Sine | Multi-site operators who want mobile kiosks, FastTrack QR codes and a Honeywell-owned vendor. | Trial | Quoted |
| 10 | Teamgo | Workplaces that want contractor and safeguarding modules plus unlimited visitors on the core plan. | Trial | Quoted |
| 11 | InVentry | UK schools and sites that want on-premise or cloud sign-in with evacuation roll call and DBS checks. | No | Quoted |
| 12 | EntrySign | Sites that want RFID sign-in with direct door control through Paxton, Comelit PAC or ACT. | No | Quoted |
| 13 | Vgreet Visitor Management (Vpod) | Sites that already buy smart lockers from Vpod and want check-in in the same deployment. | No | Quoted |
- 1
Sign In App ranks first because it prints three per-site prices, lists SOC 2 Type II and ISO 27001, and offers regional residency including the UK and EU. It is also the only vendor here that sells an AI Assistant for querying workplace data and triggering bookings or checks. The visitor flow itself is conventional, and hardware is billed separately, but a buyer can budget the whole subscription from the pricing page before talking to sales.
Strong on
- Three published annual prices per site, with unlimited employees and portal users on each subscription.
- Names an AI Assistant that queries workplace data and takes actions such as bookings or checks.
- SOC 2 Type II and ISO 27001 are listed on its data-security page.
Weak on
- Hardware is excluded from plan prices, for example a 250 pound RFID reader.
- Enhanced and Pro feature lists sit on separate pages, not in the plan cards.
- Schools are sent to a contact form for pricing.
Skip it if: Single-door offices that only need a free log and have no interest in desk booking or workplace features. Core plan, per site per year with unlimited employees; hardware such as RFID readers and enclosures costs extra.
- 2
Greetly takes second place on a simple recipe: two published prices, unlimited users and check-ins, and a hosting choice between the EU and North America. It names no AI feature for visitors, which puts it behind Sign In App on that point alone. Host alerts reach Slack, Teams, Google Chat, SMS or voice, and SAML sign-in is listed. The jump from Essential to Pro is small, so cost forecasting is easy.
Strong on
- Customer picks EU or North America hosting, per its trust center.
- Notifies hosts through six channels including voice call and Google Chat.
- Directory sync with Azure AD and Google Workspace matches visitors to hosts.
Weak on
- Only two plans are published and no enterprise terms are shown.
- Prices are shown at a billed-yearly rate with no monthly-only option.
- No certification body is named, only GDPR and CCPA compliance statements.
Skip it if: Buyers who need a free tier or a formal certification report such as SOC 2 named on the page. Essential covers unlimited users and check-ins; Pro adds visitor badge features for multi-location workplaces.
- 3
Lobbytrack ranks third because its price ladder is the cheapest published one here: free to 100 visitors, then $50 and $100 per location per month with no contract. It names no AI capability and says it does not collect or use face data, which some privacy teams will like. The Ultimate tier is quote only, and the vendor lists no API, so teams that want to push visit data into other systems will find less to work with.
Strong on
- Free Starter plan, then $50 and $100 per location per month, no contract.
- Deny conditions and location capacity limits are listed as features.
- Apps for Android, iOS and Windows plus a lobby app for reception.
Weak on
- Starter stops at 100 visitors a month, so growth forces a paid step.
- Ultimate has no published price and its trial works only in months under 20 visits.
- Azure hosting region is not stated and the vendor lists no API.
Skip it if: Companies that need documented EU data residency or an open API for visitor data. Starter is free to 100 visitors; Basic and Professional are priced per location per month with no contract.
- 4
Vizito sits fourth because the euro prices (€29.95, €59.95 and €99.95 a month) are the lowest among tools with a stated EU home, and the homepage claims ISO 27001 and EU hosting. It loses ground because the pricing page returned an error, so what each tier includes and what the price is charged per are unconfirmed. No AI feature is named. Wallet passes and a NIS2 readiness line are distinctive.
Strong on
- Made and hosted in the EU with ISO 27001, per the homepage.
- Visitor passes live in Apple Wallet and Google Wallet with the check-in QR code.
- Hosts are alerted by email, SMS, Teams or Slack.
Weak on
- Pricing page returned an HTTP error, so the feature split per tier is unconfirmed.
- Billing basis for the three tiers is not stated on the homepage text.
- Kiosk use needs a tablet and a tablet mount, plus a label printer for badges.
Skip it if: Buyers who must see a confirmed feature list per tier before committing. Homepage shows three euro tiers; billing basis and tier contents could not be confirmed because the pricing page errored.
- 5
Envoy ranks fifth because the value drops once the free plan ends: Premium is $362 per location per month, billed annually, several times the published price of Lobbytrack or Greetly. The product is strong on integrations with Okta, Brivo and LenelS2, and the homepage lists an AI for Envoy section that we did not open, so no AI claim is made here. Hosting region and certifications were not stated on the pages read.
Strong on
- Free Basic plan covers host notifications up to 100 entries a month.
- Integrates with Okta, Brivo and LenelS2 access control.
- Premium and Enterprise customers choose whether to save or purge sign-in responses.
Weak on
- Premium at $362 per location per month multiplies across a multi-site rollout.
- Enterprise features such as blocklist scanning need a quote.
- Hosting region and certifications are not stated on the pages opened.
Skip it if: Multi-site buyers on a tight budget, since each location is priced separately. Basic is free to 100 entries a month; Premium costs $362 per location per month, billed annually.
- 6
FacilityOS ranks sixth: it is the most security-minded product here, with denied party list screening, contractor compliance modules and starting prices published from $199 a month. Its Beacon AI layer is real but aimed at mailroom receiving and bulk document processing, not visitor sign-in. The iPad is included in VisitorOS Corporate. Most tiers still need a sales conversation, and hosting depends on where the data originates.
Strong on
- Denied party list screening runs at the moment a visitor signs in.
- Starting prices are published for several modules, and the iPad is included in VisitorOS Corporate.
- Outlook plugin lets hosts invite visitors from their calendar.
Weak on
- Beacon AI covers mailroom and compliance tasks, not the visitor sign-in flow.
- Custom integrations come from the Professional Services team, not self-serve.
- Hosting region varies by data origin and is not fixed per customer.
Skip it if: Small offices that need only a basic log, since the module structure adds cost and setup. VisitorOS Corporate includes a 10.9 inch iPad; other tiers are sold through sales and only starting prices are listed.
- 7
Eptura Visitor, the product formerly sold as Proxyclick, ranks seventh. It suits large organizations that run other Eptura workplace apps, and the Power tier mentions access control integration. No price is published, the privacy statement excludes the hosted application data, and tier blurbs still show placeholder text, so little can be verified. Eptura names an AI product platform and booking tools, but no AI visitor feature.
Strong on
- Power tier wording lists integration with access control systems.
- Advanced tier includes visitor traffic and trend analytics.
- An API and other Eptura workplace apps sit on the same platform.
Weak on
- No prices are published and the pricing page asks for a demo.
- Hosted application data falls under a separate SaaS privacy policy that was not opened.
- Tier blurbs on the pricing page still carry placeholder text.
Skip it if: Buyers who want to compare a price list before they speak to anyone. Quote only; the pricing page offers a demo and lists Advanced and Power tiers without prices.
- 8
Kahrbon ranks eighth because the 15-day no-card trial lets a buyer test the kiosk, the QR check-in on the visitor's phone and CSV export of visit history before any quote. EU data centers are offered, and retention periods are stated. Plans are quoted and no vendor-wide AI visitor feature appears; the AI named is transcription for its separate meetings product. The Microsoft 365 connection takes a nine-step guided setup.
Strong on
- 15-day free trial with no credit card, plus a kiosk that runs in a tablet browser.
- Visit history exports to CSV, which eases moving data elsewhere.
- EU data centers offered, with signatures kept 7 years and access logs 2 years.
Weak on
- No public prices; plans are quoted through sales.
- Microsoft 365 connection is a nine-step guided setup that needs admin consent.
- No public API page was found, only two signed webhook endpoints.
Skip it if: Companies that need a published price list or a named security certification. No public prices; each new organization starts a 15-day free trial with no card, then plans are quoted by sales.
- 9
Sine ranks ninth. It is mobile-first, a wholly owned subsidiary of Honeywell, and offers FastTrack QR codes and Face Check, which is not described as AI. Four tiers exist but none shows a price, and webhooks appear only in the Medium and Large tiers. The privacy policy carries a November 2021 update date, and the security page names AWS without a region or any certification, so verification stays thin.
Strong on
- Four plan tiers, with Entra ID sync and SAML starting at Medium.
- SinePoint Pro kiosk app plus FastTrack QR codes for scan-and-go entry.
- 30-day free trial on Small, Medium and Large.
Weak on
- No prices published; a quote is needed from the first paid plan.
- Webhooks appear only in the Medium and Large tiers.
- No certification is stated; a security whitepaper is offered on request.
Skip it if: Buyers who want a certification named on the page or a published price. Quote only; Small to Large plans start with a 30-day free trial and Enterprise carries preferred portfolio pricing.
- 10
Teamgo ranks tenth. The core plan allows unlimited visitors and adds modules for contractors and safeguarding, with a Face Recognition option the vendor does not call AI. The weak spot is cost clarity: pricing is per location, but the amounts were not in the text we could read, and Enterprise is quote based. Cloud infrastructure runs on AWS with no region stated, and no certification is listed on the pages opened.
Strong on
- Unlimited visitors on the Visitor Management Core plan, with kiosk and QR sign-in.
- Optional Contractor Management, Safeguarding and Digital Visitor Display modules.
- Face Recognition is available in the check-in experience.
Weak on
- Per-location pricing grows with each site and the amounts were not readable.
- Enterprise is quote based, so large rollouts need a sales conversation.
- Retention, hosting region and certifications are not stated on the pages opened.
Skip it if: Buyers who need to know the monthly price from the vendor's own page before a call. Priced per location with monthly or annual billing; the amounts were not in the page text opened.
- 11
InVentry ranks eleventh. It is built for sites with safeguarding duties: evacuation roll call, a DBS checker, ID card scanners and door integrations with Paxton, Salto, Almas and Suprema, and the homepage claims ISO 9001 and ISO 27001. No price is published, and its regular contractor check-in uses facial recognition, which the vendor does not label AI. Buyers get detail on compliance but none on cost.
Strong on
- Evacuation management with roll call and a live fire evacuation list.
- Door integrations with Paxton, Salto, Almas Industries and Suprema.
- ISO 9001 and ISO 27001 accreditation claimed on the homepage.
Weak on
- No price is published; cost is quoted per site.
- On-premise data is kept by the customer, so backups and retention sit with the customer.
- Door integrations are limited to the four named systems.
Skip it if: Cloud-only offices that want a self-serve trial or a price list. No price published on the pages opened; cost is quoted per site.
- 12
EntrySign ranks twelfth. Its feature pages describe RFID sign-in for known users, a contactless option, a RESTful API and direct door opening through Paxton, Comelit PAC and ACT systems. That is useful for a site that already owns those door controllers. No AI capability is named, the pricing page returned a 404, and privacy-policy detail on retention, hosting and certifications was thin, so most value claims cannot be checked.
Strong on
- Direct door control with Paxton, Comelit PAC and ACT systems.
- A RESTful API is offered for building custom integrations with other systems.
- RFID sign-in lets known users reuse the cards they already carry.
Weak on
- No public price list; the pricing page returned HTTP 404.
- Door control works only with the three named systems.
- Retention, hosting region and certifications are not stated on the pages opened.
Skip it if: Buyers on other door systems or those who need published prices and a certification. No prices or plans were found; the pricing page URL returned HTTP 404 and the system is sold on quote.
- 13
Vgreet from Vpod ranks last. It is a visitor product on a smart locker company's site, sold next to Vflex and CrowdStor, and the page opened shows no tiers, prices or named integrations, only partner hubs. The about page reports 400-plus deployed locations in 25-plus countries. No AI capability is named. The combination of check-in and secure storage is the one reason to look, and only for a locker buyer.
Strong on
- Check-ins and secure storage in one deployment, per page wording.
- About page reports 400-plus deployed locations in 25-plus countries.
- Integrated and non-integrated partner hubs for third-party systems.
Weak on
- No prices or tiers on the page opened; a quote is needed.
- The Vgreet page sits on a lockers-first site, so visitor detail is thin.
- Named integrations were not found, only partner hub names.
Skip it if: Anyone who needs a visitor-only product with documented features, prices and integrations. No prices or tiers on the Vgreet page; the quote route is through sales.
How these AI visitor management software were judged
Which visitor management tools actually name an AI feature?
Few of the thirteen vendors name an AI feature for visitor sign-in. Sign In App sells an AI Assistant that lets teams query workplace data and take actions such as bookings or checks. FacilityOS runs Beacon AI, but the pages describe a receiving assistant and bulk document processing for mailrooms and compliance, not the kiosk. Eptura names an AI product platform and booking tools, with no AI visitor feature described. Kahrbon names AI transcription for its meetings product. InVentry, Teamgo and Sine list facial recognition or Face Check without calling it AI. Envoy shows an AI for Envoy menu section that we did not open. The rest name none, so rank rests on sign-in basics.
What does visitor management software cost per site?
Published prices run from free to $362 per location per month. Envoy Basic and Lobbytrack Starter are free up to 100 entries or visitors a month, and Lobbytrack then charges $50 and $100 per location. Greetly lists $99 and $159 a month billed yearly. Sign In App charges per site per year: £415, £835 and £1255. Vizito's homepage shows €29.95, €59.95 and €99.95 a month, but its billing basis and tier contents were not confirmed. FacilityOS publishes starting prices from $199 a month. Eptura, Sine, Kahrbon, InVentry, Vpod and EntrySign quote only, and Teamgo's per-location amounts were not in the page text we read. Hardware is often separate, though FacilityOS includes an iPad in VisitorOS Corporate.
Where is visitor data hosted and how long is it kept?
Visitor logs hold names, signatures, photos and sometimes ID scans, so hosting and retention set the privacy workload. Greetly lets the customer choose EU or North America hosting. Vizito says it is made and hosted in the EU and holds ISO 27001. Sign In App names regional residency including the UK and EU and lists SOC 2 Type II and ISO 27001. Kahrbon offers EU data centers and keeps signatures 7 years and access logs 2 years. FacilityOS hosts in the US, Ireland, Canada, Singapore or other Azure regions depending on data origin. Lobbytrack uses Azure, and Envoy, Teamgo and Sine name AWS, none with a region. None of the thirteen states whether customer data trains AI models.
How hard is it to leave a visitor management vendor?
Leaving costs less in data than in hardware and per-site contracts. Kahrbon exports visit history to CSV. Greetly admins can request a purge at any time, and Vizito deletes visitor data on request. InVentry on-premise systems keep data with the customer, which makes retention and backups the customer's job. Hardware ties buyers in: Vizito needs a tablet, a mount and a label printer for badges, Sign In App sells RFID readers and enclosures outside the plan price, and FacilityOS enrolls its iPad in device management. Per-location pricing at Envoy, Lobbytrack and Teamgo means a second site repeats the bill. EntrySign door control works only with Paxton, Comelit PAC and ACT.
Which visitor management tool fits which kind of site?
A single-site office with a receptionist does well on Greetly, Lobbytrack or Sign In App, because the prices are printed and host alerts reach Slack or Teams. A European firm that cares about residency should read Vizito, Greetly and Kahrbon first. Regulated facilities with contractors and denied party lists fit FacilityOS or Eptura Visitor, and Sine suits operators with many mobile kiosks. Schools and factories that already own Paxton or Salto door controllers should look at InVentry or EntrySign. Vpod fits only a buyer who also wants smart lockers. Buyers who want an AI layer should start with Sign In App and test it in the free trial.
How to choose an AI visitor management system in three steps
- List the hardware and doors you already own. Write down the tablets, badge printers and door controllers on site before comparing software. InVentry integrates with Paxton, Salto, Almas Industries and Suprema, EntrySign with Paxton, Comelit PAC and ACT, and Envoy with Brivo and LenelS2. Vizito needs a label printer for badges, and Sign In App sells RFID readers outside its plans. A match with an existing controller can remove a purchase, while a mismatch adds one, so settle this before any trial begins and ask each vendor to confirm the exact model.
- Ask each vendor what its AI feature actually does. Request a written description of any AI claim and the screen where it appears. Sign In App describes an assistant that queries workplace data and takes actions. FacilityOS describes Beacon AI for receiving and document processing, not sign-in. Face matching at Teamgo, Sine and InVentry is not labeled AI. Also ask whether customer data trains any model, because none of the pages we read states it. Anything not shown working in the trial should not be paid for, whatever the sales deck says.
- Price three sites, not one. Multiply the entry price by your real number of locations. Envoy Premium at $362 per location per month, Lobbytrack at $50 or $100, Greetly at $99 or $159 and Sign In App at £415 to £1255 per site per year scale very differently. Add hardware, then ask quote-only vendors for a three-year figure in writing. Note which plan holds the features you need, since Sign In App places ID scanning on Pro and Envoy places blocklist scanning on Enterprise, so the cheapest tier may not do the job.
Frequently asked questions
What is the best AI visitor management software in 2026?
Sign In App ranks first on this page because it publishes three per-site annual prices, lists SOC 2 Type II and ISO 27001 and is the only vendor here that sells a named AI Assistant. Greetly ranks second for flat monthly pricing and EU hosting, and Lobbytrack third for its free starter plan. Rank reflects value and fit, not feature count.
Do visitor management systems really use AI?
Mostly not at the sign-in desk. Of thirteen tools, Sign In App names an AI Assistant for querying workplace data, FacilityOS names Beacon AI for mailrooms and documents, and Eptura names an AI platform for booking. Teamgo, Sine and InVentry list face features without calling them AI. Most vendors name no AI at all.
Is there a free visitor management system?
Yes, two. Envoy Basic is free for up to 100 entries a month, and Lobbytrack Starter is free for up to 100 visitors a month. Sign In App, Vizito, Kahrbon, Teamgo and Sine offer trials of 14 to 30 days instead. Free plans cap volume, and the paid step is per location.
Which visitor management tools offer EU data hosting?
Greetly lets the customer choose EU or North America hosting, and Vizito states it is made and hosted in the EU. Sign In App names regional residency including the UK and EU, and Kahrbon offers EU data centers. FacilityOS lists Ireland among its Azure regions depending on data origin. Others did not state a region.
How much does visitor management software cost per month?
Published entry prices range from free to $362 per location per month. Lobbytrack costs $50 to $100, Greetly $99 to $159 billed yearly, FacilityOS starts at $199, and Sign In App is £415 to £1255 per site per year. Eptura, Sine, Kahrbon, InVentry, EntrySign and Vpod are quote only.
Does visitor management software connect to door access control?
Some does. InVentry integrates with Paxton, Salto, Almas Industries and Suprema, and EntrySign with Paxton, Comelit PAC and ACT. Envoy lists Brivo and LenelS2, and Eptura mentions access control in its Power tier. Check that your controller model is supported before buying, since lists are short.
Can visitors sign in from their own phones?
Several support it. Kahrbon sends a one-time QR code for check-in on the visitor's phone, Lobbytrack offers touchless QR sign-in, and Greetly lists touchless QR check-in. Vizito stores passes in Apple Wallet and Google Wallet, and Sine uses FastTrack QR codes. Phones still need a kiosk or reader to scan the code.
Which vendors are quote-only with no published price?
Eptura Visitor, Sine, Kahrbon, InVentry, EntrySign and Vpod publish no prices on the pages we read. Teamgo prices per location, but the amounts were not in the page text. FacilityOS and Envoy publish starting or entry prices and quote the higher tiers. Ask quote-only vendors whether hardware is included.